Admin

New Hires

Newly hired employees have 60 days from the first day of employment to enroll in benefits.  If you do not elect benefits during the 60-day window, you must wait until the annual Open Enrollment period to enroll.

HOW TO ENROLL

Newly hired employees must complete the Benefits Enrollment Change form.  Completed forms must be submitted to the Office of Benefits, Leaves, and Retirement during the 60-day window.  Forms may be sent via interoffice mail, U.S. mail, faxed to 410-887-8950, or e-mailed to benefits@bcps.org.

IMPORTANT FACTS TO CONSIDER AS A NEW HIRE

  • Benefits for newly hired employees take effect the first day of the month following either your employment date or the date that you submit your forms to the Office of Benefits, Leaves, and Retirement, whichever is later.  For example, if you submit a form on March 15, your benefit coverage will begin April 1.
  • The benefit elections you make as a new hire stay in effect until the end of the Plan Year.  This is an IRS requirement which allows our plans to qualify as pre-tax deductions.
    Employees who experience a qualifying life event are permitted to make changes to their benefit elections after their 60-day window, or outside of Open Enrollment.
  • Employees may choose which eligible family members they want to include in each benefit election.  For example, you may cover yourself and your dependents for medical benefits, but only yourself for dental coverage.
  • If you and your spouse are both BCPS employees, you can each enroll in individual coverage, or one of you can elect two-person or family coverage.  If you elect coverage separately, you cannot cover one another as dependents.  Similarly, eligible dependent child(ren) may only be covered under one of you.
  • Proof of dependent eligibility is required.  Documentation may be copies of a marriage certificate, birth certificate, or adoption papers.  Documentation must include the employee’s name and last four digits of their social security number.  Failure to provide this identifying information could result in a delay of coverage.  Documentation may be sent via interoffice mail to the Office of Benefits, Leaves, and Retirement, Greenwood, via fax to 410-887-8950, or scanned and e-mailed to benefits@bcps.org.
  • Employees who submit false information intended to provide health care coverage for alleged dependents not eligible for such coverage may be subject to discipline up to and including termination of employment.  Such employees will also be held financially responsible for all claims filed, and will be required to reimburse the board for any payments made on behalf of or for the benefits of an ineligible person claimed as a dependent.

VERIFYING YOUR BENEFIT ELECTIONS

As a newly hired employee, you must check your paystub to make sure the proper deductions are being taken.  Contact the Office of Benefits, Leaves, and Retirement immediately if you notice a discrepancy.